2026-27 Volunteer Chairs
Volunteers will be spearheading events, organizing, and delegating, but everyone will have the opportunity to help at each event and will be expected to pitch in for fundraising and supporting the event chairs!
Year-Round Positions | ||
Administrator | (All Year) Assists director with administrative tasks, maintains calendar, manages & updates GroupMe, manages SignUpGenius, submit planning calendar to CUMC, liaison to church staff, maintains ringer paperwork, maintains parent resources blog & instructions, prepares medical binder, prints programs. | Christa Shadow Needed |
Donations Coordinator | (All Year) Sends donation requests to businesses and supporters for donations of food, services & auction items for fundraisers. Includes follow-ups and thank-yous. Also manages gift cards donated by parents. | Christa Shadow Needed |
Historian | (All Year) Takes photos, compiles photos from other parents & ringers, and documents activities, concerts & events throughout the year, maintains the yearly scrapbook (see examples in the bell room). | |
Ringer Coordinator | (All Year) Assists director, communicates with parents, helps plan kickoff party, acts as “ringer wrangler” at fundraising events, works with lead ringers where needed (like for tour manual) | Kelly Shadow Needed |
Rummage Pickup Coordinator | (All Year) Oversees the rummage donations calendar throughout the year, assigns pick-up groups and group leads, fields e-mails and phone call requests for pick-ups, arranges parent drivers for ringers, arranges for volunteers to haul the trailer if necessary. | Kelly Shadow Needed |
Social Media | (All Year) Maintains social media accounts for TWBR, promotes sales, events, fundraisers, concerts, tour, etc. Designs graphics for Instagram, Facebook, etc. | Christa Shadow: Chloe |
Transportation Coordinator | (All Year) Coordinates carpool drivers & chaperones for retreats and performances during Christmas season (includes finding someone to haul the trailer to / from performances.) | Christa Shadow Needed |
Treasurer | (All Year) Keeps financial records, makes payments / deposits, counts concert donations, grants volunteer reimbursement, gets change for rummage sales & sets up credit card payment stations for all events. | Karen Shadow Needed |
Uniforms | (All Year) Distributes uniforms to ringers, makes repairs as needed, orders new pieces as needed. | Liz Shadow: Lace |
Fall Rummage Sale | ||
Sale Coordinator | (Sept) Oversees all rummage operations, advertises locally & online, uses SignUpGenius for volunteers, puts up signage, oversees setup, clean-up and tear-down, schedules leftover donation pick-ups and orders dumpsters. Should contact leftover agencies 2-3 months in advance. | Christa Shadow Needed |
Kitchen Coordinator | (Sept) Uses SignUpGenius for food donations & volunteer staffing, makes sure we have supplies and food to feed volunteers for Weds night dinner, Thurs night dinner, Fri breakfast, lunch, dinner, Sat breakfast & lunch, plus healthy snacks for volunteers throughout the sale. | |
Fall Retreat | ||
Chaperones | (Oct) Drives to / from and accompanies ringers on Fall Retreat, prepares meals, helps as needed. | Jenn & Geoff |
Fall Fundraiser | ||
BINGO Coordinator | (Nov) Prepares supplies for BINGO, schedules volunteers for set-up & clean-up, decides menu & coordinates potluck dinner, organizes / displays BINGO prizes, oversees decorating (can be delegated), works with social media chair to promote. | |
Birthday Dinner | ||
Kitchen Coordinator | (Nov/Dec) Uses SignUpGenius to coordinate volunteers, plans, shops for, prepares & serves meals to ringers, directors, and volunteers (usually around 30 depending on size of the choir), orders birthday cake, oversees cleanup. May require several hours of daytime prep including shopping - must be ready to serve by 6:00pm. There is usually a concert run-through after the dinner while parents are cleaning up and it usually starts 7:30pm or 8pm. | Jenn & Geoff |
Decorations & Dining Room Coordinator | (Nov/Dec) Sets up and decorates table settings using the blue & gold theme, makes place cards & centerpieces, sets tables, brings in banner from bell room; Uses SignUpGenius to coordinate servers & clean-up (may delegate laundering tablecloths). May require several hours of daytime prep - must be completed by 5:30pm. | |
Christmas Season | ||
Cookie Reception Coordinator | (Dec) Decorates tables & coordinates set-up, cookie donations & clean-up via SignUpGenius for alumni reception after the home reunion concert. Make coffee & beverages, display cookies (expect about 125+ guests). Also reserves alumni seating in the sanctuary (first 4 rows). | Jen & Trip |
Home Concerts Dinner | (Dec) Plans, shops for, prepares and oversees feeding ringers & directors between the two home concerts. Can be potluck or delegated. | Jenn & Geoff |
Valentine Dinner Dance (VDD) | ||
VDD Coordinator (or Cmte) | (Nov - Feb) Schedules planning meetings, oversees all VDD operations; acts as liaison between chairs to make sure preparations are on schedule. | |
Ticket Sales & Advertising | (Nov - Feb) Handles ticket sales, schedules sales reps to be at church during coffee hour, makes posters advertising event. | Christa Shadow Needed |
Kitchen Coordinator(s) | (Nov - Feb) Oversees planning, preparing & serving meals to VDD guests (about 100-125) and volunteers (another 30?), uses SignUpGenius to coordinate volunteers preparing & plating food, packaging leftovers, cleaning up kitchen, etc | Kristen & Brett |
Decorations Coordinator | (Nov - Feb) Decorates the gym and tables for VDD, oversees teardown & clean-up, launders tablecloths, makes sure decorations are stored where they belong. | |
Silent Auction Coordinator | (Nov - Feb) Collects donated items, puts together baskets and prices for VDD Silent Auction, decorates tables and coordinates staffing for the event. | Liz & Agata |
Spring Fundraiser | ||
BINGO Coordinator | (Mar) Prepares supplies for BINGO, schedules volunteers for set-up & clean-up, decides menu & coordinates potluck dinner, organizes / displays BINGO prizes, oversees decorating (can be delegated), works with social media chair to promote. | |
Spring Retreat | ||
Chaperones | (Apr) Drives to / from and accompanies ringers on Spring Retreat, prepares meals, helps as needed. ** NOTE ** The director invites chaperones who will be going on tour so they can get to know ringers. | (Assigned by Director) |
Spring Rummage Sale | ||
Sale Coordinator | (May) Oversees all rummage operations, advertises locally & online, uses SignUpGenius for volunteers, puts up signage, oversees setup, clean-up and tear-down, schedules leftover donation pick-ups and orders dumpsters. Should contact leftover agencies 2-3 months in advance. | Christa Shadow Needed |
Kitchen Coordinator | (May) Uses SignUpGenius for food donations & volunteer staffing, makes sure we have supplies and food to feed volunteers for Weds night dinner, Thurs night dinner, Fri breakfast, lunch, dinner, Sat breakfast & lunch, plus healthy snacks for volunteers throughout the sale. | |
Tour Support Personnel | ||
(Assigned by Director) | (Feb - June) Helps plan tour activities & lodging, helps as needed with booking, scheduling, prepares first aid kit, works with admin to compile permission slips / medical binder, prepares craft activities, prints luggage tags, oversees loading tour bus items. Order pins, plaques, awards, and chaperone gifts. Maintain tour blog. Prepare thank you cards & postage. | (Tour Team assigned by Director) |
Rose Dinner | ||
Kitchen Coordinator | (June) Uses SignUpGenius to coordinate, plan, prepare & serve meal to ringers, directors & tour chaperones + volunteers (usually around 30 depending on the size of the choir), oversees kitchen cleanup. May require several hours of daytime prep including shopping. Must be ready to serve by 6:00pm. | Jenn & Geoff |
Decorations & Dining Room Coordinator | (June) Sets up and decorates table settings using the red & black rose theme, makes place cards & centerpieces, sets tables, orders roses for the ceremony, prints the Rose Poem, uses SignUpGenius to coordinate servers & may delegate laundering tablecloths. May require several hours of daytime prep. Must be ready by 5:30pm. | |
Homecoming Dinner | ||
Potluck Chair | (June) Sets up and decorates tables, makes sure we have enough plates, napkins, cups, drinks, etc, coordinates potluck dinner through SignUpGenius, prints labels for favorite dishes, reserves alumni seating in the sanctuary, oversees kitchen clean-up and makes sure no one group is left cleaning so everyone can enjoy the Homecoming Concert. | Jen & Trip |